Assistant, US Integrated Communications + Influencer Engagement

MAIN PURPOSE

The Assistant is responsible for providing administrative support for NARS US Integrated Communications programs and initiatives. This position performs a variety of duties which require balancing multiple tasks simultaneously.

DIRECT RESPONSIBILITIES

The following is a sample list of direct responsibilities including, but not limited to for this role:

• Oversee all Communications forecasting and product needs for the US Market overall. This includes budget tracking and ensuring the timely delivery of product samples
• Assist in the organization and logistics for all seedings and launch events
• Participate and support in weekly team status meetings; compiling the agenda as well as the recap of next steps
• Maintain and update all relevant databases/spreadsheets – i.e. influencers, media, digital makeup artists, etc.
• Manage all influencer/press/MUA restock send-outs – inclusive of sourcing product and packing/shipping or overseeing shipment with external fulfillment center
• Oversee execution of all influencer/press/MUA special occasion giftings (i.e. floral arrangements etc.)
• Compile recaps of strategic initiatives – i.e. Influencer Activations, Fashion Week, Influencer seeding, etc.
• Support team in hosting and entertaining VIP guests as needed
• Monitor and update influencer measurement platforms on a daily basis – includes adding new influencers/digital makeup artists to the dashboard, pulling content to circulate to the team, monitoring campaign results, etc.
• Assist in the coordination of production logistics for New York Fashion Week, including backstage lists, product support and staffing
• Assist with creation of department presentations – i.e. US and Global Sales Conferences, Strategy off-sites, etc.
• Research and compile information on competitive brands activity for analysis
• Ongoing new creator discovery research across various social platforms
• Liaise directly with the US Marketing assistant to align on launch dates / seeding timelines
• Support team with ongoing administrative needs

REQUIREMENTS:

• Bachelor’s degree required
• 6 months of public relations experience in a corporate environment, preferably in prestige beauty or fashion
• Strong interpersonal skills
• Demonstrates a high level of proactivity, maturity, and poise
• Maintains a positive and professional attitude in all situations
• Works well with a large team in an open-office setting
• Knowledge of the influencer media landscape with a focus on TikTok
• Holds a strong work ethic and standard for which tasks and projects are completed (Attention to detail is a must)
• Excellent organizational and communications skills, ability to prioritize and multi-task
• Understanding of beauty and cosmetics industry
• Affinity for fashion and beauty
• Proficient Computer skills: Microsoft Word for Windows, Outlook, Excel, Adobe and PowerPoint

Shiseido is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender identity, religion, sex, age, national origin, disability, veteran status, sexual orientation, genetic information or any other classification protected by Federal, State or Local law