Executive Assistant, Brand Events

Overtime builds disruptive new sports leagues aimed globally at the next generation of sports fans and athletes. Overtime owns and operates, OTE in basketball and OT7 in football, and leverages digital-first content across its network of accounts engaging its community of over 65 million fans and followers. Overtime's business model is driven by sponsorships, brand relationships, e-commerce, licensing and media rights.

Overtime is backed by Liberty Media Corporation, Andreessen Horowitz, Blackstone, Counterpoint Global (Morgan Stanley), Sapphire Sport, Winslow Capital, Bezos Expeditions, Spark Capital, Micromanagement Ventures (the family of the late David Stern), Black Capital, Alexis Ohanian, Drake, Quavo and 40+ NBA and NFL stars including Carmelo Anthony, Kevin Durant and Trae Young. Over 6% of active NBA players have invested in Overtime.

Executive Assistant

As one of Overtime's Executive Assistants, you will be involved in a wide range of projects to help connect our 250+ full-time staff located in multiple cities. We are a fast paced and exciting startup at the intersection of sports, media, and entertainment.

This role will directly support our Senior Leaders on our Sales & Marketing team (Brandfam), and potentially other senior leaders, across all traditional EA functions, in addition to having the opportunity to support special projects, events, and internal culture and community. This role will be based in our headquarters in Brooklyn, NY.

About Overtime

Overtime is the leading brand for the next generation of sports fans. As both a publisher and an influencer, we've built the inclusive world of sports we all wish was the norm by giving a platform to our community to be seen AND heard. We produce original content across YouTube, Snapchat and IGTV, as well as highly engaging short form content on Instagram and TikTok.

Based in NYC, Overtime is funded by top VC firms, industry leaders, and athletes, including Andreessen Horowitz, Spark Capital, Sapphire Sport, Bezos Expeditions (the personal investment company of Jeff Bezos), Micromanagement Ventures (the family of the late David Stern), Black Capital, Morgan Stanley Counterpoint Global, Blackstone Strategic Partners, PROOF, Gaingels, Alexis Ohanian, Drake and over 30 NBA stars including Carmelo Anthony and Kevin Durant.

What you'll do:

• Provide day to day support to Senior Leaders across all administrative functions
• Exercise ultimate discretion and sensitivity with private company info - trust and discretion are key
• Schedule internal and external meetings with a high level of attention to detail
• Confirm availability of attendees, send reminders, book conference rooms, prepare agendas and resources, prepare talking points and distribute recaps when relevant
• Coordinate and confirm travel arrangements and submit expense reports, plus purchase flights for guests through Navan
• Manage hotel rooms/confirmation numbers
• Reach out to restaurants and other vendors for reservations and private events for our staff and clients
• Assist with ticketing and other VIP components at our events
• Coordinate on the ground transportation, Uber codes and onsite parking
• Work with leaders on internal sell-in, budget alignment, approvals for staff travel and guests
• Help support gifting efforts
• Attend department-specific and full staff meetings and ask questions to learn as much as possible about the organization
• Potential to expand to support a range of special projects, or support additional senior leaders, while primary focus remains on supporting the senior Brandfam leaders directly
• This role may include partnering with our Operations/Culture team to plan and support team building efforts and internal events

Who you are:

• At least 2+ years of experience in a fast paced environment as an Executive Assistant supporting senior executives
• Startup or small business experience is a plus
• Excellent written and verbal communication skills
• Incredible judgment, discretion and attention to detail
• Fast, responsive and reliable
• Ability to multitask, manage priorities, and anticipate potential problems before they arise
• Master of Google Suite and calendaring functions
• Familiarity with Zoom and Slack is a huge plus
• Hyper organized - you're meticulous about order and managing details
• Excellent follow through - able to take a project from conception to final product
• Flexible, adaptive, positive, team player
• Ideally you're someone who wants to go above and beyond. This role includes incredible access and opportunities, and we want to find someone who will hustle to succeed and grow.
• Note: If you believe you are underqualified OR overqualified for this role, still apply and explain your situation. We have other open roles, which might be a better fit. Thanks!

Overtime expects the salary for this role to be approximately $70-80K USD annually, plus benefits and equity in the company.

In accordance with our policy, this position will require the successful candidate to show proof of vaccination against COVID-19. As an equal opportunity employer, Overtime will provide reasonable accommodation to those individuals who are unable to be vaccinated due to medical or religious reasons.

To learn how Overtime treats your personal information, you can see our Privacy Policy here.