Film & Special Events Coordinator
Department: Operations Reports to: Director of Film & Special Events Schedule: 9:00am – 5:30pm, flexible to program needs Status: Full-time/Non-exempt
Note: A valid driver’s license is required for this position.
About the Central Park Conservancy
Central Park is one of the most famous and beloved urban public spaces in the world. Designed by Frederick Law Olmsted and Calvert Vaux in 1857, the 843-acre park was the first purpose-built public park in the country and is a National Historic Landmark. The Central Park Conservancy, a private not-for-profit organization, was founded in 1980 to rescue the Park which had fallen into serious disrepair. Since that time, the Conservancy has overseen the investment of approximately $1 billion in the restoration of the Park, and now hosts over 40 million visitors a year.
The Conservancy’s mission is to preserve and celebrate Central Park as a sanctuary from the pace and pressures of city life, enhancing the enjoyment and wellbeing of all. The City of New York has formally entrusted the care of the Park to the Conservancy which is responsible for every aspect of the Park’s care, including landscape maintenance, capital improvements, and the visitor experience. Committed to sharing the best practices in urban park management, the Conservancy also serves as a resource for other NYC parks and for public-private partnerships around the world. The Conservancy employs approximately 400 people and has an operating budget of $80 million.
Job Summary: The Film and Special Events Coordinator is responsible for planning, organizing and coordinating film and special events in Central Park, as well as overseeing and participating in relevant operational duties. The schedule is flexible according to event programming: holidays, weekends and overnights as needed. The Coordinator ensures compliance with Conservancy and Parks policies and practices by film and special event third parties. This position works closely with film and event production personnel and City agencies, including but not limited to the Department of Parks and Recreation, New York Police Department, Emergency Services and the Mayor’s Office of Film, Theatre and Broadcasting.
Summary of Essential Job Functions: • Support the development and implementation of operational plans for managing and staging special events including pre-event set-up, event day activities, staff overtime, supervision of operations staff assisting with special events, clean-up and post-event analysis • Coordinate with the Mayor’s Office of Media & Entertainment and private production companies regarding film and photography requests for Central Park • Coordinate in person and by written correspondence with various City agencies and third parties as it pertains to special events • Conduct site reviews with third parties for proposed film or event activities • Provides oversight of film and special event activities to ensure compliance with Conservancy and Parks policies, practices and rules. • Maintain calendars and film/event tracking • Demonstrate knowledge of Central Park’s history and landmarks and shares information with Park patrons, contractors and vendors • Provide accurate and pertinent information about Park rules and regulations to Park visitors and permit holders • Communicate with ease and diplomacy across all staff levels and Park patrons • Perform other duties as required
Minimum Requirements: • Bachelor’s degree or equivalent combination of education and experience • One to three years of experience in a park operations capacity and/or • special event/film industry • Strong team player • Strong interpersonal skills • Excellent customer service and problem-solving skills • Proficiency with MS Word, Excel, Outlook and PowerPoint • Valid driver’s license required • Excellent organizational, planning, time management and communication skills
Abilities Required: • Ability to work a flexible schedule to meet the needs of the Park, including nights, weekends and holidays • Ability to make critical decisions and manage emergency situations • Ability to work outside in all weather conditions year round • Ability to lift 50 lbs.
Salary range: $57K - $62K (based on level of experience)
DIVERSITY, EQUITY & INCLUSION
The Central Park Conservancy’s work is guided by the belief that Central Park, and all public parks, must be managed and actively protected as an inclusive and democratic space for all.
Working closely with our New York City partners, we will always strive towards creating and sustaining a sense of belonging for all visitors and advocating for equitable and accessible public use of the Park.
In service of this belief, we are committed to fostering a workforce and organizational culture that is as diverse as Central Park itself and the dynamic city it serves.
Safety Requirements Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be in compliance with federal, state, and local safety regulations. Employees are expected to obey safety rules and to exercise caution in all their work activities. Accordingly, employees should be aware of any hazards, which could cause an injury or accident (e.g., spills, obstacles in walkways, etc.). If an employee discovers a potential dangerous condition, he/she should alert other employees and notify his/her supervisor immediately.
Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. As needed, all personnel may be required to perform duties outside of their normal responsibilities.
