Coordinator, Global Public Relations
Job Description
Position Overview:
The Public Relations Coordinator manages the department administrative responsibilities and all product movements. This role is responsible for all product tracking and corelated documentation. They maintain and develop master product loan documents, master gifting records, collaboration seeding, and the industry master data base. The Public Relations coordinator partners closely with the Entertainment Specialist and Operations coordinator to collectively ensure all talent and influencer dressing requests are fulfilled in a timely and efficient manner. They are responsible for compiling merchandise options documents and pulling product for all celebrity and influencer dressing opportunities.
The Public Relations Coordinator partners closely with internal departments to ensure all entertainment team product needs are fulfilled- working cross functionally with Marketing, Archive, PD, Logistics, Retail & High-Jewelry corporate teams.
Key Accountabilities:
- Oversee sample tracking process from loan to return, maintaining an organized understanding of outstanding pieces and upcoming placements
- Coordinate and track all department gifting
- Assist with all Entertainment & Influencer product requests
- Compile merchandise options documents for all celebrity dressing opportunities
- Liaise with both internal and external parties on the logistics of local merchandise borrow, including but not limited to: availability, proper care and handling, conveyance, and safeguarding all according to company policy as outlined in the Standard Operating Procedure.
- Manage inventory, partnering with Global Operations Coordinator, reviewing inventory and reports on a monthly basis
- Support all Entertainment shipments, organizing couriers, tracking packages, booking guards and completing third-party authorization forms
- Foster internal relationships and work closely with cross-functional departments
- Facilitate celebrity & influencer dressing opportunities when required while appropriately representing the brand and ensuring the proper presentation, care and handling of any merchandise
- Pursue and assess dressing opportunities by providing insight and recommendations to the larger team
- Collaborate on influencer and synchronized post activations
- Support on influencer campaign initiatives, coordinating product delivery and tracking all content deliverables from talent
- Support media alert process for all celebrity placements
- Organize flowers and thank you gifts for all global talent, inclusive of organizing calligraphed notes and coordination of international deliveries
- Maintain entertainment calendar encompassing global events, key dates and talent birthdays Flexible hours, work is dependent on key industry and award season calendars. Talent timeline and travel dictate fitting times and schedules
- Maintain database of Entertainment & Influencer addresses and contact
- Support regional entertainment and influencer product requests when necessary
- Support regional entertainment and influencer product requests when necessary
- Contribute to the development and implementation of Global Entertainment strategy
Required Qualifications:
- Displays Professionalism
- Organized and meticulous
- Able to adapt quickly to changing environments
- Capable of juggling multiple time sensitive projects
- Flexible working schedule based on brand needs
- Delivers results in efficient manner
- Collaboration and solution orientated
- Bachelor’s Degree required
- 2-3 Years Experience
Preferred Qualifications:
- Positive can-do attitude
- Able to communicate clearly and precisely
- Personable and able to connect with people
The hiring range for this position ranges from $26.61-$35.99/hr. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.
