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Posted March 12, 2021
KTeam

Executive Assistant

KTeam
Scottsdale, AZ, USA ⚠ [Archived] No Longer Accepting Applicants

We’re looking for an energetic, meticulous Executive Assistant for the CEO of a media and influencer management company to plan and manage personal and business commitments, travel, and events. This is a long-term contract position with the strong possibility of full-time hire.

*Must be Phoenix/Tempe/Scottsdale-based and available/accessible some nights and weekends (i.e. this is NOT a Mon-Friday 9-5 position).

Our ideal candidate is a master multi-tasker with strong administrative and technical abilities. Bonus if you have experience working with C-level professionals in high-growth, competitive industries, and fast-paced environments - ideally social and digital media.

You must be proactively inclined to set wheels in motion, keep things organized and running smoothly, and help to ensure day-to-day operations run smoothly. Startup experience is a huge plus.

Additionally, it’s important that you’re well-versed in social media and comfortable working around various types of digital content, that of an adult nature.

Duties/Responsibilities:

  • Manage personal and professional executive commitments, including calendars, communications, scheduling, travel plans, etc., in addition to personal shopping, managing outgoing/incoming deliveries, office, and home care
  • Coordinate and run influencer/creator events and team meetings in accordance with Covid guidelines and recommendations. This includes booking travel, coordinating accommodations, scheduling chefs, entertainment, etc.
  • Maintain regular communication with the internal team, help resolve issues as needed, and keep the wheels moving smoothly across the business
  • Help as needed with mail management, scheduling appointments, data entry in Google Sheets, responding to texts/Telegram messages, etc.
  • Run errands, provide and make travel arrangements for clients

Required Skills/Abilities:

  • Impeccable organizational and time-management skills - you have to be able to make judgment calls on calendar priorities at times. And details are your jam
  • Excellent verbal and written communication skills - this is crucial. Must be comfortable writing and speaking to high-level professionals, but also personable, friendly, and professional at all times
  • Strong events planning and management abilities - you're on the pulse of Scottsdale/Phoenix, have connections and know-how to pull off great (safely-distanced) events
  • Valid driver's license and clean driving record
  • Results-driven. You're comfortable setting goals and timelines, enforcing standards, being firm in tone with the team (and partners!) to achieve results, and being a cultural touchpoint within the company and embodies standards of conduct and success
  • Excellent interpersonal and customer service skills
  • Deadline-driven and always on time
  • Great at finding solutions to problems. You may not always have the answer, but you’ll find it
  • Respond to calls, texts, and emails in real-time
  • Ability to function well and calmly in a high-paced and at times stressful environment
  • Maintain professionalism at industry events and represent the company with a high level of integrity
  • Must be comfortable working around adult content and with clients who work in the adult industry
  • Proficient with Google products and project management software